Administrative Assistant for the Christian Parenting and Caregivers Grant

ORGANIZATIONAL RELATIONSHIP

Reports to: Project Director for the Christian Parenting and Caregivers (CPC) Grant at Louisville Seminary

POSITION DESCRIPTION

The Administrative Assistant for the Christian Parenting and Caregivers Grant provides direct support to the grant’s Project Director and Project Research Coordinator at Louisville Presbyterian Theological Seminary. Duties include event planning and coordination, maintenance of calendar, data, and correspondence, and project management.

This is a part-time position (20 hours per week). Salary range is $14-$22 per hour based on expertise.

RESPONSIBILITIES:

Event Support
  • Coordinate and communicate with other offices, supervisors, committees, and other seminary personal responsible for events, including assisting Project Director with pre-event planning, calendaring, budgeting, and logistics.
  • Reserve all necessary facilities for the events, including rooming for guests, speakers, participants, as well as event locations.
  • Serve as logistical point-person for speakers, guests, and participants.
  • Assist participants with transportation arrangements.
  • Arrange necessary catering and A/V needs.
  • Handle and track registration for events.
  • Prepare packets, name tags, tent cards, etc.
  • Work closely with Project Director and the Communications Office regarding marketing, printed materials, and the CPC Grant website.
  • Act as point person for volunteers for events.
  • Be on-site for events, which will include evenings and weekends.
  • Help to track evaluations and feedback.
General
  • Prepare, distribute, document, and file correspondence.
  • Maintain databases of subscribers, vendors, contributors, and collaborators.
  • Receive and direct telephone callers and email correspondence.
  • Assist with billing and payments.
  • Maintain a planning calendar for the Project Director, Research Coordinator, and other CPC grant staff.
  • Schedule and coordinate calendars with seminary offices and project participants.

QUALIFICATIONS AND DESIRED QUALITIES

  • Ability to work independently.
  • Strong attention to be details and accuracy.
  • At least 3 years administrative assistant experience. Every 30 hours of college work or additional related education may be substituted for one year of experience.
  • High school diploma and two years college or business school or equivalent.
  • Proficiency in basic office management operations.
  • Proficiency with Microsoft Office or like suite software, particularly Excel and Word.
  • Proficiency with programs like CANVA, Adobe Suite Software, and Microsoft OneDrive and Teams and/or Google Drive.
  • Ability to handle a large volume and a great variety of work in an accurate and timely manner and be receptive to changing responsibilities and new challenges.
  • Excellent interpersonal and communication skills.
  • Ability to appropriately handle confidential information and material.

APPLICATION PROCESS

Email cover letter and resume Sarah Flannery at sflannery@lpts.edu.

Application Deadline: July 31, 2024

PRE-EMPLOYMENT CONDITIONS

A background screening is required.

ABOUT LOUISVILLE SEMINARY

Founded in 1853, Louisville Seminary offers an inclusive and diverse learning community, welcoming students from wide ecumenical backgrounds while maintaining its long, historic commitment to the Presbyterian Church (U.S.A). Louisville Seminary is led by the Holy Spirit to educate people to proclaim the Gospel, to care for all, and to work for justice in communities everywhere. It is distinguished by its nationally recognized marriage and family therapy and field education programs, the scholarship and church service among its faculty and a commitment to training persons to participate in the continuing ministry of Jesus Christ. For more information, call (800) 264-1839 or visit lpts.edu. To make a financial gift supporting Christ-centered education at Louisville Seminary.

Louisville Seminary is committed to providing our employees an environment that is inspiring, creative and respectful. Louisville Seminary is an equal opportunity employer and does not discriminate on the basis of gender, race, age, creed, sexual orientation or any other protected class.