Administrative Coordinator, Hybrid LPTS Student Success & Louisville Institute

JOB DESCRIPTION

The Administrative Coordinator, Hybrid LPTS Student Success & Louisville Institute, at Louisville Presbyterian Theological Seminary (LPTS) plays a pivotal role in the office by serving as first contact to anyone interested in the work of the Louisville Institute and Admissions, from prospective students to faculty, administrators, and current students.

ORGANIZATIONAL RELATIONSHIP

The Administrative Coordinator, Hybrid LPTS Student Services & Louisville Institute reports directly to the VP for Enrollment & Student Success and the Executive Director of the Louisville Institute.

CORE RESPONSIBILITIES:

Student Success Administrative Coordinator Responsibilities:
  • Provide administrative support to the VP and Student Success Staff.
  • Serves as first contact for admissions inquiries, fielding phone, email, and in-person inquiries.
  • Utilizes Populi to record first contact and assign leads to members of the department.
  • Maintains all calendars and schedules for the office including travel, the Admissions Reading Committee, and Student Ambassadors.
  • Oversees and coordinates all events of the department including Experience LPTS, individual visits, committee meetings, and New Student Experience gatherings.
  • Provides logistical support to both the online and in person components of the New Student Experience.
  • Maintains records of the department including processing check requests and monthly credit card statements.
  • Supports initiatives of the office of admissions (travel, market ID, and others) through research and making initial contact.
  • Participates in the life of the Seminary through administrative staff council.
  • Other duties, as assigned.
Louisville Institute Administrative Coordinator Responsibilities:
  • Provide administrative support to the Executive Director and other LI Team Members.
    • Functions include mail and electronic communications, telephone, correspondence, record keeping, filing, scheduling of meetings, ordering of supplies, and other office duties.
  • Coordinate and assist in managing various Louisville Institute internal meetings.
  • Keep master calendar for the Louisville Institute office.
  • Assist Grant Program Managers in maintaining annual records of programs.
  • Coordinate communication with various program constituents.
  • Assist in database management and archival record keeping.
  • Managing online resources such as Dropbox, Zoom, Google Meets, etc.
  • Assist with volunteers and student workers seeking guidance.
  • Other duties, as assigned.

QUALIFICATIONS, SKILLS & CHARACTERISTICS:

  • Bachelor’s degree and experience with administrative work in an educational or non-profit office setting.
  • Proficiency in MS Office suite programs, including Excel, Word, PowerPoint, and Outlook.
  • Strong written and verbal communication skills.
  • Ability to prioritize and reassess in a fast-paced environment.
  • Attention to detail and timeline-oriented mindset.
  • Strong organizational and interpersonal skills.
  • Ability to provide excellent customer service and work effectively in a team.
  • Familiarity with event technology platforms (e.g., Zoom, virtual event platforms) and production processes.
  • Ability to demonstrate commitment to the mission of the Louisville Presbyterian Theological Seminary and the Louisville Institute.
  • Flexible schedule, including availability to work occasional evenings and weekends.

PHYSICAL REQUIREMENTS:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 50 pounds at times.

COMPENSATION:

Full-time, non-exempt position offering a full range of benefits, including 403B retirement benefits, and health insurance.

APPLICATION PROCESS

Interested candidates should submit their resume and cover letter to Andrew Pomerville (apomerville@lpts.edu) and Charlotte Tullos (ctullos@lpts.edu).

PRE-EMPLOYMENT CONDITIONS

A background screening is required.

ABOUT LOUISVILLE SEMINARY

Founded in 1853, Louisville Seminary offers an inclusive and diverse learning community, welcoming students from wide ecumenical backgrounds while maintaining its long, historic commitment to the Presbyterian Church (U.S.A). Louisville Seminary is led by the Holy Spirit to educate people to proclaim the Gospel, to care for all, and to work for justice in communities everywhere. It is distinguished by its nationally recognized marriage and family therapy and field education programs, the scholarship and church service among its faculty and a commitment to training persons to participate in the continuing ministry of Jesus Christ. For more information, call (800) 264-1839 or visit lpts.edu.

Louisville Seminary is committed to providing our employees an environment that is inspiring, creative and respectful. Louisville Seminary is an equal opportunity employer and does not discriminate on the basis of gender, race, age, creed, sexual orientation or any other protected class.