Administrative Assistant to Black Church Studies and Advanced Learning

Function

The Administrative Assistant to Black Church Studies and Advanced Learning provides direct support to the Associate Dean of Black Church Studies and Doctor of Ministry Programs and Associate Professor of Black Church Studies and event coordination for the Black Church Studies Consultation, DMin Seminars, Edwards and Greenhoe Lectures, and Writing Pastor Workshop.

Organizational Relationship

Associate Dean of Black Church Studies and Doctor of Ministry Programs and Associate Professor of Black Church Studies

Responsibilities

General

• Prepare, distribute, document, and file correspondence.
• Receive and direct telephone callers.
• Maintain and track budgets and process billing.
• Maintain confidential student files and administrative files.
• Maintain a planning calendar for the Associate Dean and the BCS/DMin offices.
• Schedule and coordinate meetings and take minutes for the Black Church Studies Advisory Committee.
• Coordinate with Admissions Office on the admission process and initial contacts with DMin applicants and admissions.
• Assist the Associate Dean with travel arrangements.
• Assist the Associate Dean as needed and as assigned.

Event Coordination for Black Church Studies Consultation, DMin Seminars, Presler Lectures, and Writing Pastor Workshop

• Coordinate and communicate with other offices/supervisors/committees responsible for events, including pre-event planning, calendaring, budgeting, and logistics.
• Reserve and monitor all necessary facilities for the events, including rooming for guests, speakers, and participants.
• Serve as main contact with speakers, guests, and participants regarding all logistics.
• Assist speakers with transportation arrangements.
• Arrange necessary catering and A/V needs.
• Handle and track registration.
• Prepare registration packets, name tags, tent cards, etc.
• Work closely with Communications Office regarding marketing and printed materials.
• Obtain and supervise volunteers.
• Be on-site for events, which may involve evenings and weekends.
• Track evaluations and feedback.

Experience and Qualifications

• At least 3 years administrative assistant experience. Every 30 hours of college work or additional related education may be substituted for one year of experience.
• High school diploma and two years college or business school or equivalent.
• Proficiency in basic office management operations.
• Proficiency with Microsoft Office or like suite software, particularly Excel and Word.
• Ability to handle a large volume and a great variety of work in an accurate and timely manner and be receptive to changing responsibilities and new challenges.
• Excellent interpersonal and communication skills.
• Ability to work independently, to be detail-oriented, and accurate.
• Ability to appropriately handle confidential information and material.

To Apply

Email cover letter and resume attention Jean Newman at jnewman@lpts.edu.

Applications deadline is July 29, 2022.

Pre-employment Conditions

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation.

A background screening is required.

About Louisville Seminary

Founded in 1853, Louisville Seminary offers an inclusive and diverse learning community, welcoming students from wide ecumenical backgrounds while maintaining its long, historic commitment to the Presbyterian Church (U.S.A.). The Seminary is committed to growing as a multicultural and anti-racist place of learning and living and to deepening ecumenical and inter-religious learning. It is distinguished by its nationally-recognized marriage and family therapy and field education programs, its black church studies program, the scholarship and church service among its faculty, and a commitment to training individuals to participate in the continuing ministry of Jesus Christ. For more information, call (800) 264-1839 or log onto www.lpts.edu.

Louisville Seminary is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, national origin, age, veteran status, or disability.